Miller Magazine Issue: 151 July 2022

76 COVER STORY MILLER / JULY 2022 •Reduced equipment downtime and extend the uptime of machinery, equipment, facilities and vehicles. •Compliance with regulatory requirements such as EPA, ISO, OSHA, and GASB. •Standardized maintenance processes. •Saving time and reducing errors by ensuring better clar- ity around maintenance tasks, eliminating lost orders, auto- mating work order scheduling, tracking, prioritization and avoiding extra maintenance activity. •Increase labor productivity (maintenance workers' time is better used, reducing overtime costs). What Is a Preventive Maintenance Schedule? Preventive maintenance is regular, planned maintenance tasks that might be scheduled according to time (for exam- ple, on the first day of every month) or after a certain num- ber of production cycles. A preventive maintenance sched- ule should be periodically reviewed according to historical tracking of failure and performance analysis to balance the risk of failure with the time and costs of maintenance. CMMS system allows to a preventive maintenance schedule to be programmed to generate automatic tasks and then work orders to the maintenance team. What is a Work Order? Work orders are assignments of maintenance, repair or operations work to be completed by the maintenance team requested by the maintenance planner. Work orders include who is requesting, who is authorized, who will perform the labor, what is the task, when to be completed, where to be performed, the necessary parts and other notes. Centralizing and streamlining the work order process by using CMMS improves clarity and gets more work done on time. Work order management is one of the most important functions of CMMS system. Using CMMS system ensures standard work order producer, work going through an ap- proval process, efficient communication flow. Once a work order is generated it needs to be tracked to successful completion. Work orders of CMMS systems can also include drawings, pictures, documents, video clips and other files to allow for the accurate information to be always available, for all technicians. Ideally, maintenance technicians will write job reports of work orders within 24 hours after completing the task. Types of Work Orders Assigning type to work orders simplifies tracking the type of labor performed, and assigning work priorities. The main types of work orders used in a CMMS are: General: A general work order is any planned or unplanned maintenance task like setting up or dismantling equipment, painting walls, or changing a light bulb, for example. Preventive: A preventive maintenance work order is any scheduled routine maintenance tasks. Inspection: An inspection work order is auditing or in- specting equipment based on a predetermined set of pa- rameters. Inspections are usually time-based to a specific schedule. Emergency: An emergency work order is generated when an equipment breakdown occurs and should repair it immediately. Corrective: A corrective maintenance work order is gen- erated when a maintenance technician discovers a prob- lem while performing any maintenance of previous types. FUNCTIONS OF CMMS SOFTWARE CMMS software provides the following important func- tions, but it is not limited to: 1. Asset Management Asset management can store information about asset like: • Location and position. • Manufacturer, model, serial number and any other data. • Maintenance costs and codes. • Applied maintenance tasks and downtime statistics. • Associated documentation, video and images such as repair manuals, safety procedures and warranties • Associated parts and their information • Availability of meters, sensors and Internet of Things (IoT) instrumentation and its reading.